BayForce Partners with Premier Provider of Finishing Solutions

In an effort to enhanced Profit & Loss, Production Variance, and Scrap and Inventory Reporting, BayForce was asked to deliver standardized project management Customer Requirements, Development Requirements and Technical Design documents. In addition, a structured Master Data review and update was executed and a detailed cutover plan was developed.

As part of this initiative, BayForce was tasked with creating Profit and Loss statements via New General Ledger, Profit Center Accounting and Profitability Analysis. The deliverables covered a 12 week timeline to install PCA within a New GL implementation, as well as align CO-PA characteristics and value fields to provided Business Intelligence and OutlookSoft information structures. Document Splitting and Profit Center Accounting integration played a central role in the project that also included multiple Make-to-Order, Make-to-Stock and Assemble-to-Order business scenarios were revisited and some were redesigned to apply a SAP Best Practices approach and to ensure an efficient business process.

The existing pre-configured system install leveraged the quick setup approach. This approach successfully provided access to SAP business processes, but lacked the report design needed to manage the details on the Profit & Loss. Changes in the control measures were necessary to allow an ease of use which presented a challenge in report structures and necessitated a change to a more controlled environments. Several major business practices were adapted to ensure compliance with the corporate directed reporting logic.

The result is that JFG now has a system which provides a consistent Profit & Loss from the Financial Statement Version, through a PCA Profit & Loss by Profit Center and an organized CO-PA set of value fields. This alignment will allow the population of the OutlookSoft consolidation system.

Due to the previous lack of documentation, heavy emphasis was placed on documenting each phase of this initiative. During user and customer acceptance testing, a step by step testing model was developed for each effected business process which has allowed the users access to a training model for future employee re-training and new hire education.

The successful delivery of this project has led to an additional phase in which JFG will integrate the SAP Planning modules. This phase of the project is currently underway.